St Aidan’s JCR Meeting, Sunday 4th May 2008
Positions up at this meeting:
* Social Committee – Sponsorship Rep.
* Social Committee – Liver Out Rep.
* Social Committee – Marketing & Publicity Rep.
* Shop Committee – Personnel Officer
* Shop Committee – Events Manager
* DUCK – Ducktator / Senior Rep
* DUCK – 4 Junior Reps
* Four Junior DSU Reps (one for this term only)
* Finance Committee - Secretary (needs interview, liver in next year only)
* Arts Committee - Arts Treasurer
* Arts Committee - Arts Chair
* Arts Committee - ACT Chair
Social Committee
Getting onto Soc Com is a really fun way to play a part in college events and gives you the chance to be creative and to help run some of the best nights of the college year. Standing for any of these positions will give you a chance to get on Social Committee and thus give you the chance to have a say in how college events are run. It's a chance to get involved in the planning and organizing of things such as Newcastle nights and the Summer Ball. If you have any queries please email Olly on oliver.nguyen@durham.ac.uk and he will get you in contact with the relevant committee member regarding this position.
Sponsorship Rep:
The role of Sponsorship rep is both varied and challenging. It involves liaison with local and national businesses to gain funding or donations for Social committee events and also requires organisation of raffles etc to help raise money. General committee tasks are also undertaken, a candidate should be ready for hard work and lots of painting!
Liver Out Rep:
Act as a general member of social committee while also looking after the interests of livers out too, for example selling tickets for events at the DSU.
Marketing & Publicity Rep:
As Marketing and Publicity Rep., as well as taking part in the general running of the committee, you will be responsible for producing posters and tickets for events and for writing the information booklet for the Summer Ball.
Shop Committee
As any Shop Com member, in addition to your specific responsibilities you’ll be expected to attend weekly shop meetings, and will have a say in all matters regarding how the shop is run, the items they stock, the specials deals they put on, and the organisation of any ents the shop stages (i.e. Jazz, Rock and Cocktails). This is in addition to working a toastie shift approximately once every ten days on a flexible rota decided on a weekly basis. If you have any queries please email Tom on thomas.hall@durham.ac.uk and he will get you in contact with the relevant committee member regarding this position.
Personnel Officer:
1)Personnel is responsible for making sure the Shop is always open according to the timetable and should chase up any worker who misses his/her shift.
2)Shop workers must be fully trained before being added to the Shop’s pay role and it is the duty of the Personnel Officer to arrange this. (See below for training list)
3)Personnel should make/maintain a list of things to be done at the beginning/end of every shift. This must be with reference to an ordinary worker, a Shop Com worker and the toastie-maker.
4)Personnel should spot-check day-time shifts where appropriate to ensure that workers are doing their job.
5)Personnel issues warnings to unreliable workers and keeps shop workers doing a good job.
6)Personnel is responsible for the rota and should be prepared to fill in for shifts if no one else is able to work.
Personnel is a particularly important role for the shop and will be particularly tough next term around exam time, but shouldn’t be a problem provided that you get organised ahead of time. One unique perk is that the personnel officer tends to earn a fair bit more than your average shop worker, which is nice.
Events Manager:
1)Organises small weekly events (film nights, tournaments, Playstation competitions when the PS2 is working).
2)PAT tests all equipment prior to larger events and supervises Technical Officer, construction team and committee in conjunction with the Shop Chair during event set-up and clean up.
3)Responsible for informing college officers (e.g. Principle, Bursar) of proposed events at least 3 weeks in advance- with help of Orderly.
4)Creates a list of intended events with proposed dates for the term at the first meeting of each term. Events planned for early in any one term should be mentioned at the final meeting of the preceding term.
5)All events planned to take over areas in college beyond the JCR must be presented to the Shop Chair in written form so that the Chair can present them to the Executive Committee before the Shop Committee discusses the idea at length.
6)Responsible for liaising with the Bar Social Rep to create joint events.
7)Has a hand in organising the Shop Christmas Party for all workers along with Personnel and Catering Manager.
DUCK
This year Matt Heap has done a massive job with the Durham University Charities Kommittee so I’m pretty sure there is no need to tell you what DUCK are all about. To find out more about the positions up for grabs please email Matt on matthew.heap@durham.ac.uk
Ducktator / Senior Rep:
The Big Momma Duck! The Ducktator is responsible for running DUCK charity events in college. This primarily includes DUCK Weekend at the end of the first term and DUCK Week in February, among which you will find Mr & Miss Aidan’s, the Slave Auction & Stars In Their Eyes. You will also be required to attend fortnightly meetings with central DUCK at the DSU as well as volunteering to help with the University Duck events. It is a challenging but rewarding role. There is much scope for putting on any ideas for fundraising events you have and can arrange.
Junior Reps:
The Ducklings! There are six ordinary reps in total on the Duck committee (4 elected at this meeting), who are responsible for assisting the Ducktator in running the amazing DUCK events in college. There are weekly meetings to discuss events, such as Stars in their Eyes, Mr & Mrs Aidan’s and the Slave Auction. DUCK is lots of fun and a great committee to get involved in.
DSU – for the people
The Grandfather (James Dickie) has taken over from our friendly neighbourhood Spiderman (Morgan Rees) and will now be giving us thrilling news of the on-goings at the DSU. Please email him at thegranddad@dur... james.dickie@durham.ac.uk
Junior DSU Reps:
There are four of these being elected at this meeting but only one ends this term. As DSU Rep you not only go to DSU General Meetings, and DSU Council Meetings, you also get a vote at Council (not something given away lightly!). This means you get a slightly bigger say in how DSU is run than the average Durham Student. Under the guidance of Senior DSU Rep (currently James Dickie) you’re charged with informing Aidan’s students of goings on at DSU and raising the profile of DSU in college.
Finance Committee
Joining Finance Committee is an opportunity to go behind the scenes and indulge in all that green paper that Aidan’s sits on. Jon Viccary is the new Fin Com Chair so if you wish to enquire for the secretary position then email Jon on jonathon.viccary@durham.ac.uk
Finance Committee Secretary:
Fin Com Secretary is responsible for keeping the JCR Office clean and tidy, and for keeping many aspects of the JCR’s finances in order. The Secretary is very much an assistant of the Treasurer, sits on Finance Committee, and is accountant and signatory for all JCR societies, DUCK, Sports Committee and Journalism Committee.
Candidates for this position must have undergone, and passed, interview before the meeting. They must also be living in for 2 out of the 3 terms of their office (namely Michaelmas 2007 and Epiphany 2008).
ARTs Committee
ARTs Committee is a relatively new committee and I know that the current ARTs Chair (Laura Jenkins) is looking to consolidate it for next year and so she will have every single detail of every position and what it entails.
The positions going up are TREASURER, ARTS CHAIR and ACT CHAIR and I’m sure Laura would probably like to speak to those who are interested before they stand and hust for these positions as they are significant in the running of this committee.
Laura’s email is l.c.jenkins@durham.ac.uk so make sure you get in contact ASAP if you are seriously considering any one of these positions.